Privacy Policy for the GOSH7

1. Data Collected

• Personal Data: Name, email, phone number, affiliation, team details.
• Technical Data: IP addresses, device information (for virtual participants).
• Submission Data: Hackathon entries, presentations, communications, abstract content, co-author details (if applicable).

2. Purpose of Data Use

• To process registrations, submissions, communication outcomes and coordinate event participation
• To publish accepted abstracts in event proceedings, websites, or promotional materials, winners’ names and affiliations on NCOSH platforms.
• To improve future events through anonymized analytics.

3. Data Sharing

• Data is shared only with NCOSH-approved partners (e.g., judges, tech providers) for event execution.
• Abstracts and author names/affiliations may be shared with reviewers, event partners, or media outlets
• Personal contact details (e.g., email, phone) are never sold or shared with third parties for marketing.
• No data is sold to third parties.

4. Data Retention

• Personal data is retained for 2-year post-event for archival purposes and for legal compliance.
• Submissions may be archived indefinitely for promotional purposes.
• Abstracts may be retained indefinitely in NCOSH’s research repository.

5. Participant Rights

• Request access, correction, or deletion of personal data via info@goshconference.com.
• Opt out of promotional communications (excluding critical event updates).

6. Security

• Data is encrypted and stored on secure servers.
• Virtual platforms comply with Saudi Arabia’s Personal Data Protection Law (PDPL).

7. Consent

• By registering & submitting an abstract, participants consent to data processing as outlined in this policy.

8. Policy Updates

• Policy changes will be notified via email or the NCOSH website. Continued participation implies acceptance.